Disability Van Rental for Events
Trusted at Australia's Biggest Events — Accessible, Every Time
From the Australian Grand Prix to MotoGP and the Spring Racing Carnival — Wheelaway has delivered disability van rental and accessible transport at scale for over 15 years. Planning an event means making sure every guest can get around safely and comfortably, including those with mobility needs.
We’re a family run business, with staff who genuinely understand accessibility — not just contracted drivers, but a team that cares about getting it right on the day.
Major Events We've Supported
Why Event Organisers Choose Wheelaway
Experienced at Scale
From two vehicles to twenty, our disability van rental service has supported events of every size — including around 20 vehicles for the Australian Grand Prix each year.
Drivers Who Understand Accessibility
Our drivers are experienced in the disability sector, not just standard event transport.
A Fleet Built for Accessibility
Toyota Commuters, Kia Carnivals and Mercedes Sprinters, with hoists, ramps and flexible seating.
What Guests Say
"The staff were so wonderful on the phone, picking us up, taking us around the island. Nothing was too much in trying to help and assist."
"If it wasn't for the accessibility shuttles we would not have had the great experience we had at the GP. Even at peak times we did not have to wait long, and drivers would stop to see if they could offer any assistance."
Our Fleet, Ready for Your Event
The right vehicle for every group size — click through for full specs
Toyota Commuter
Seats 6–8 plus 1–2 wheelchairs — ideal for larger event groups.
Mercedes Sprinter
Our newest, most premium vehicle — great for VIP guests and hospitality groups.
2nd Row Kia Carnival
Seats 4–5 plus 1 wheelchair — nimble for tighter event access and parking.
3rd Row Kia Carnival
Seats 5–6 plus 1 wheelchair — a flexible option for small to mid-size groups.
Frequently Asked Questions
How many vehicles can you provide for one event?
We regularly supply multiple vehicles for a single event — around 20 for the Australian Grand Prix each year. Whether you need two vehicles or twenty, get in touch and we'll work out what your event needs.
Do you provide drivers, or just the vehicles?
Both — we can provide a vehicle with an experienced driver, or a self-drive hire, depending on what your event requires. Let us know your needs and we'll put together the right option.
How far in advance should we book for an event?
The more notice the better — organising drivers and vehicles for a large event can take a few months, so around 6 months ahead is a great time to reach out. That said, events don't always allow for that much lead time, so get in touch even at short notice and we'll do everything we can to help.
Do you cover events outside Melbourne and Sydney?
Yes, depending on budget and logistics. If your event needs drivers travelling beyond Melbourne or Sydney, the cost of their accommodation, travel and meals would need to be factored in. Get in touch to discuss what's possible for your location.
What's included in the price?
This depends on your event. For large, established events we're often able to provide one all-inclusive price covering everything required. For newer or less defined events, we'll quote based on your specific needs as they're confirmed — which may include vehicle hire, drivers, and vehicle transport to your location if needed.
Your Event Timeline
Tell Us About Your Event
The earlier you reach out, the more we can guarantee — vehicles, drivers and logistics take time to organise properly.
We Build Your Transport Plan
We confirm vehicle numbers, drivers and any special logistics your event needs.
We Handle It
You focus on running your event — we make sure every guest gets where they need to go.
Tell Us About Your Event
Fill out the form below with your event details and we'll be in touch to arrange your disability van rental.
Need transport for a business instead? See our corporate transport page. Or learn how we support NDIS support coordinators and plan managers.